Tips for time management

Tracking your Time |Tools for Time Management

Posted on Posted in Organization

I love finding new tools and programs that help me to run my business smoother. A few months ago, a fellow small business owner, Annie from Greatest Story Creative, told me about this tool she had been using to track her time. It was called Toggl. She was using it to explore where she was spending the majority of time in her business. Toggl is a great tool for time management.

Tips for time management

We’ve all read numerous articles on time management.

We’ve all read how to organize our time so that we can be the most productive. From working in blocks of time to working at the time of the day that you are the most successful. But in order for these systems to work the best in our lives and businesses, we need to understand where we are currently spending our time.

We may feel like that emails are taking up the bulk of our day and that we’re only spending 30 minutes on social media, but until we actually track our time, we don’t know for sure. Hint: you’re probably spending more time on social media than you think. By spending just one day on tracking our time, we can really gain a better sense of where our time is being spent. Especially if you are working to grow your business and/or team, this can be key. You will be able to see what exactly is taking up the majority of your time, how you might be able to reallocate it, and what tasks you may be able to delegate.

“He who every morning plans the transaction of the day and follows out that plan, carries a thread that will guide him through the maze of the most busy life. But where no plan is laid, where the disposal of time is surrendered merely to the chance of incidence, chaos will soon reign.” – Victor Hugo

Since then, Toggl has become a key part of my business.

I use it on a daily business (and not just to assess where I’m spending time in my own business). As a Virtual Assistant it’s the program I use to track my time for my clients. I bill my clients an hourly rate so it’s important for me to have a reliable time tracking system. Plus, I needed something that was easy, reliable, and automatic.

Toggl allows you to click a simple start and stop button to track your time. Or if you are not on your computer, you can manually add in time later as well. I’m also able to track time per client and make it color-coded! Which is a total win in my book. These features make it super easy to run the reports every two weeks.

If you run a business where you are billing clients an hourly rate. This would be great for you! If you’re a student it’s great to see where you are spending your study time. You’ll can have a color-coded record of where you spent your time. You are also able to run weekly or monthly reports to see what you have done. It’s really versatile, which is handy. Plus it’s free.

I would love to hear if you have used Toggl before! Or if you haven’t used it before, do you use another time management tool?